From the most important. File the, reach a contract plan. Is that we're trying to get documentation through the court process.
We're not given by And so due to the lack of clarity and inconsistency and reporting, HTMP, and the 1.2 million dollars that reimburse HTA in 2023 for wages.
HCS, CEO and CFO. Counting one employee as a full time district employee.
And the budget workshop. But. Also said that some of his hours were charged out to HDMD later in the process.
So we The district is billed, full time, the full time employees. And what we were asking about, specifically in the golf department.
And, We just had difficulty getting the correct numbers and the job position. There was enough confusion about it that the CEO and CFO, so they look into it that night and come back the next morning.
We would deal with the headking out there. So, that's what happened and they still didn't get.
We have a we have a legal responsibility to see. How your money is being spent. The wages and benefits that we're asking about this amount of money.
Is 40% of our entire expenses for the district. This, this is important that we know that it's recently spent and properly said.
And you have the right to know that we have a legal right to know that. Yes, that's our primary purpose.
We will get these documents to discovery, which is the early part of the policy.
Okay. Second issue.
Do I need to use this? Yes. Yes. Okay, the second is can you hear me?
Does that one work? The second issue is to maintain funds belonging to the district in a separate account containing only funds of other government entities is required by Colorado law.
HTMD requested that directors.
Requested that Richard from 2, 2,019 and Oh, this was another issue. The directors from 2019 and Kelvin anyway be removed from HGD bank accounts on July, 1920.
23 and such for meetings. They were still on the bank accounts. A week or 2 ago.
Along with a lot of other people that even go back farther than 2019. We are approaching the situation.
The maintain funds belong to the district in a separate account. Has been a major controversial thing in since I can remember.
HGA collects the red, which right now is about $60 average a month. They leave it in their operating account and they pay.
Our bills out of it. How's you back here? No, I'm not interrupting.
At the end, we'll have a public comment. You can ask a question. And if you need a little card to write it down to don't forget, please feel free to get up a little, get a little card.
Thank you. Good. Okay, they collect roughly, I think it's 147,000.
We do not see a reconciliation statement for that $147,000. You know, we get financial statements, but we do not have a check register that says $1,000 went here.
Just recently in like yesterday I did get one of those lists. They still maintain the money in the HGA operating account.
We would like it in the HGMB operating account so that we know that we are spending this money.
Is opposed to reimbursing HGA for spending. What they consider their money because it's in their operating account.
It's really a simple fix, I think. But it hasn't been done in all these years.
And it would be a lot easier for us to track. For instance, we haven't had our profit in law statements for since September, they're just starting to come out.
I did get November's. But I am, I can't track. How much we've spent.
This year. On capital expenditures, you know, we are spending some money. And, doing it on purpose, but I can't track it yet.
So doing it the other way, having all of those red fees in one operating account just HGMD would be a great benefit.
Much, much easier for us. And it shouldn't be a real problem for them. And state statute requires that we keep track of our budget, what the budget have announced is.
How much is the budget amount we spent today where we're at. And so that we have the
That brings us to the next item which is. Showed that they'd been paid. In the past, there was a joint finance committee and they would meet the end of every month and reconcile.
All of the checks. There's usually about a hundred 25 with all of the money.
But then HGMD never had that kind of reconciliation. Which is what we would like to have.
No, this is just since. November, December, finally. I do come in and look at the invoices before they're paid.
This is a brand new thing. I've just been doing that for the last month or 2. Always before they're paying we don't know what's paid so I'm looking at them I'm hoping to do an audit.
Or some kind of a subcommittee that I'm not the only one right now I'm just the only one.
Then we will. No, what they are before they're paid. And after they're paid, we should get a register check register and compare them.
That's what we're asking for. And it's it's pretty important to be able to check that.
Against the financial statements. Good. Thank you.
Yeah, this is, regarding the performance of the contracts department. Hc requested a capital expansion for the purchase of an outdoor freezer, which we approved.
How did you discover that the feature wasn't a version of a cooler? It didn't include installation or removal of the old And we've been sitting on a concrete pad, which was Zoom.
As you can see you, $20,000 when CEO, John Rey said he. Could proceed with bugs in the projects.
Without approval, the district lower his spending authority to $2,500. The following day, the contracts manager signed a contract.
For $46,650 without district approval. G. Schedule the refinishing of the auditory employer without any contract You know, and proposal, which is over a year old.
And no competitive iss were obtained.
Now onto. Comcast contract. May eighteenth they said CEO John Ray was asked of our project to install the key card locks on that.
CLUB, exterior doors. He confirmed that the public would state their business and be buzzed in.
Is she a president, Joel Beck and confirm the plan, HC and their attorney several times.
They were not approved or paid for the project. Unless it was involved due to serious legal issues with the plan.
Is. Which stated that the clothes had an public purpose and would be open to the public. HG continues to move forward until HCMB notify Comcast that is she did not have a 40 to enter into a contract.
Regarding the Last year, CEO John Rey signed a multiple year contract with to install fiber optic cable to the RV lot without HCM notice.
Special districts cannot contact for future years. I might add that. The RV committee. As installed the lights and the cameras And, so the fire, fiber uptick cable.
It's not necessary to the law.
Okay. That's me. So I want to tell you what the real cost of that project was.
And why we were putting our foot down and worked so hard to get it stopped before we could get involved to get the information.
Thank you. Told me directly that they $80,000 was budgeted for that key card access project. Therefore, it was approved.
And they were going forward and it didn't matter what we said.
It is not approved. And when items are budgeted. They're usually budgeted for more money than we expect it to actually cost.
We try to make sure we have enough money appropriated because by law the district cannot spend more money than it's appropriate.
So you're, that amount for the budget for budget purposes.
But after that, when management wants to move forward with one of those projects. They have always prepared a capital expenditure request and that's the born that we were looking at that Craig was talking about with the purchase.
So it's a kind of a summary sheet. It says what the capital projects for, how it's going to be paid, how it will be done.
And that's prepared by management they usually put it on top of proposals that we've received and then it signed off.
They signed up by department heads and the manager comes to the board and So this is the part of the project that John Ray is telling us we're skipping right past.
There the dark course did to provide the key card logs is over $87,000.
But what they don't tell you is that the locks don't work without fiber optic cable.
Therefore, we have to install fiber optic cable to the clubhouse. The bid to install the fiber optic cable just to the clubhouse.
Is $56,000. So that's a total cost of a hundred $43,000.
And that doesn't include the monthly internet costs that we have to pay plus there's monthly costs to dark out dark horse the company that installs the logs for their software to monitor that.
The justification for the project was at the ladies at the front desk don't feel secure.
In 2,008. HG Security operated just fine with 5 officers and had 3 years. And 2,016.
The number of security. Officers was increased to 6. So that we could have 2 officers. On the weekends during the church services, that was the purpose of it.
And that one of those 2 officers when they started that. Stayed in the lobby of the clubhouse. All day long.
We even had a situation where there was a call, it took security a while to get there and we had talked to the SEC about it saying Why did it take so long?
You know, to get to the next building number. And their justification was the second officer that was here.
For for the church services on the weekends had to stay in the clubhouse unless it was a. So they were waiting for the officer that was patrolling to go to the other.
So that was the plan. That's how it works. And that's the justification for increasing the number of officers.
In 2,017 an additional officer was added so that we could have 2 officers patrolling at night.
And that was something that was. You know, it's justified just for that purpose and to have more support.
That was, they said it was recommended by a broader place. But over time, it seems that People forget.
Forget the original justification. And for adding those positions. And then over time, those people aren't doing that anymore.
Now, you know, now there's nobody in the clubhouse. They're both patrolling.
We have we now have 9 security officers. At least 2 on duty at any one. So I suggested.
At our last meeting that. We want to again station one of the 2 officers. They're working in the clubhouse.
As a reasonable alternative to spending a hundred $43,000 to lock the doors. That came back.
Comments that if we do that, we have to add more people. And every time that we try to deal with HGA and we're saying these are services you booked forward in the past, you're not performing anymore.
We have more and more employees. We keep adding employees. But they seem to be doing less. So when we try to say, let's do this or reallocate somebody here or this would be a better use.
It's no, it's attack like we have to add more people and we, we need to increase the budget there.
We don't think that's the case. Just as When Evelyn's position was justified in 2,019.
We added that position and we got and there was a lot of people that complain about that too because it's adding another position to administration.
And it was justified by saying she was going to be the assistant to both boards. She might serve both boards.
Well, I was not the administrative assistant anymore. She's been promoted. And there's and now there's a system.
But there's still not enough time. Apparently to provide our administrative services. And Robin, I'll like to talk about.
And that then.
Okay. When I came on board to the board I didn't know I was gonna be the secretary to do minutes.
Packets, board postings, etc. I also thought that I didn't have to use my own printer.
Computer, copier, toner, all these things because those services are behind that door. I even have a mailbox in there, but I have not seen.
I don't know the key code to get in. And, as far as the minutes go, only the regular meetings of HMD are provided to us.
So I know that those things were accessible to the former board. And all of a sudden we come on and we don't have access to these things.
It is a cost because All that I need is behind there, but I'm doing it at home in my home office.
So I am looking at the cost of my toner, the cost of my paper. And I'm volunteering a lot of that.
Not charging the district. So that's in the management agreement. To perform the functions of administrative services.
And that's something we are not getting. And I just want you to imagine you got a new job and you come to work and you're locked out of your office.
That's how it's been for the administrative services and this board. Thank you.
On January eleventh both boards had a joint public meeting. That meeting was initially requested by HMD. To occur on June 20 first.
Since that time, HGMD has negotiated with HGA. With 2 on 2 meetings in their attorneys and during formal mediation.
During all those discussions and despite being specifically asked. DA.
Has refused to acknowledge that HDMD has any oversight authority. Despite the plain language of the management agreement, which states that HTA.
IS the district's agent. To manage the district properties. Subject to the districts and policies, budgeting, finance and oversight.
Yeah.
HGA has argued that H and D has increased the workload per staff. That is simply not true.
Especially when you consider the administrative tasks that HG performed in 2,018 when the management agreement was signed.
Regardless, HMD, it's administrative services that HGA says it's unable to be for because its staff is too busy.
Certainly the community doesn't want ATMD to do less work because HGA is busy. If HD is unable to meet the district's needs, HMV will hire a need to hire employees directly to provide those services.
I wanna address. The issue that has been raised about the attorneys fees. And HGA put out a.
Fire first of December. Signed by the entire board. That talked about attorneys fees and how they've been priest since you were elected.
I prepared. Liar in response to that. And. When people complain.
About that flyer being. Distributed through the because it is all traditionally If it violates the confidence to do that.
When we campaigned. Last March when we started. Hga was not shy about putting out a polar nervous right away saying these are the rules for distributing political signs and flyers.
You know, you can't do it. Common area that can't be seen from the common areas of the residential buildings.
So we didn't do that.
So the HGA flyer went out, and I got one. Widely distributed through the community.
And when Benny version was question about that. She stated she actually put an article that's in Heather and saying that, well, anybody could have a flyer posted if they want to.
And if ours wasn't posted when we were campaigning, it's because we didn't ask.
Well, of course that's not true, but so I did a fire that's in direct response to the HGA flyer and I sent it to Betty version and answer the post it.
And I got an email that refusing to do that because you're right after apparently they changed their rules and decided they're not gonna do that anymore.
So we have the fire here. This post and it's on the table. We put it in our board package.
Because I wanna explain. About the accusations that we have raised these legal fees. And I'll tell you that more people have approached me about this.
About legal fees and people that are upset and want to sign the recall. Petition. Have done so because of the legal fees is what they're telling me not because of the issues on the petition.
So this is important.
I know, I know everyone hates the Chinese. I get it all the time. I understand. I set up one of the public meetings.
We know that the, you know, Jurassic Park movie, the first guy, the dinosaur 8 was an attorney and I got each year.
So I get it. But there are times that we don't have any choice. First of all, we have an attorney who specializes in special districts and knows specifics about that area.
Second night, man. An opposing attorney kinda tax us. We have, we have to respond back to that attorney.
So the HDA attorney is. Filing a complaint complaining through email with our attorney. That's how we have to respond back when somebody is represented by an attorney, you're not allowed to circumvent that. You talk with them.
Personally. The and that was been at our very first. I think that I had a layer from HDA attorney.
June eighth that said we can only all correspondence with HDA had to go through CEO genre.
So that's what we were doing since that time. Other times, the attorney said.
No longer could management John Ray contact our attorney, which we found out he had been doing. Ask his little advice.
And so some of those fees that were occurred. Or requests from management that we didn't know.
But for the $74,000 it was reported in the. Hda flyer in December saying that that's those are legal fees that we've heard since we were elected.
$18,920. Was incurred prior to. May eighteenth, which was our very first board meeting and the first time we took any action.
$4,900 of that was due to the May election and audit of that election. Part of the expense for the election.
When we were when we were elected the total cost of that election was around $33,000 when you added the cost of the the designated election.
Okay, the company that ran the actual election and they're the ones that get the mailing list mail out to Dallas.
Collect the ballots, count the ballots. For everything they do. We get bill. For everything, every time they ask our attorney for advice on how to do something related to the election, we get bill.
So, most of that had been paid prior to that, but of the $74,000, 4,900 was due to the option.
Our journey was attending the board meetings. They had historically done that. We're probably not gonna do that in the future to save some of the costs, but, up to that time, that's how it had been handled the district attorney, came to all the meetings.
So by us having to have multiple meetings. We have have consistently at least 2 meetings. Because we are we are being required to do formal board actions.
Again, anything done. And so we would have to have a special meeting, take the make a motion, load on it and then.
Take that to management in order to get something done without waiting. And we just couldn't operate waiting an entire month for some of these items.
So. And then, $9,769. Of those fees were incurred at the request of management.
We had a security incident. They wanted us to take action on. We did. We excluded somebody from the, properties for a year for violating the roles.
That was at management 3 plus. That cost us, you know, almost $9,800 in their 20 seats.
So when you look at those fees, and you, all those amounts that are, viewable to other things, the balance is 12,000.
You know, like $600. Those are the attendees fees that we incur. For just doing business.
Our normal everyday. Business of the district. That is less money. Then the prior board, in the first 5 months.
That's because we're saving money. I'm preparing our contracts myself. We're not having those review.
We had a standard contract prepared. Then I prepared and we have the attorney review that. Now we can use that contract for every contact we do.
So we probably have 4 or 5 contracts. That have been at We did hire a litigation attorney and a federal contract complaint in December, against.
The reason we did that was because we didn't, we end over swamps. We've been negotiating for 6 months.
I stated how we did that. We did the 2 on 2 meetings. We did, negotiations through the attorney.
That we did formal mediation. We did not get any proposals. We made proposals. We went to mediation with 2 options.
Initially. We got nowhere.
We have been negotiating since September first. To slip the employees. Whether we did it. Yes, for management purposes or whether we did a complete slip or the district directly hired the employees.
That's what we've been negotiating on since September first. So, we get to the point where we think we're, you know, we put a lot of time and effort into that from September first to November.
I think was our mediation. And to get to that point. And then say never mind we didn't mean it.
We don't wanna do that anymore. So we start, we went back to school one. That's why the mediation wasn't successful.
We didn't accomplish anything because we weren't even at the same starting point. So. The only proposal we got was Just start the leadership meetings again, which at the time they were the HDA president and me.
And John Ray, the CEO.
Simps Joe Bacon who was president at the time already said she went talk to me But she didn't.
It's kind of a one sided meeting. So it was a waste of time. Hda has said that I refuse to attend those.
And that's simply not true. The first one I didn't even know about. I didn't know they had them.
I didn't know when they occurred. So when I brought that up, the second I was told about it the night before and I had I had planned schedule all day.
You know, my calendar gets booked ahead of time. I can't just find out the night before that there's a 9 30 meeting in the morning.
I'm along at work by them. So. The second one I did get invited to.
I didn't know where it was. I actually came here. Found out it was on Zoom. So, you know, but I made it and I raised to my office.
I made it on time. We have the, we have the meeting.
I didn't get any answers, but I said what the issues were at the time. I didn't see where, and then I never got another invitation after that.
These meetings are conducted by Zoom. I can't just show up. When they have them, I get an invitation from Evelyn and it's got the Zoom link to it.
I never got another one.
Another time, one of the meeting, I guess, once a month, those meetings, they included the vice presidents.
So at 1 point I got an email that's from Holly. That said, that link doesn't work by this one.
I looked at it. Link, So I respond. It was the leadership meeting. And by the time I see the link, it's 11 a.
M. And the meeting was at 9 30. Eloise and she didn't get the original name either.
So we were to buy it. That's why we didn't attend. And, and that's what happened.
I've never got another invitation happen that. So that was the end of leadership. I didn't think that that was gonna resolve anything.
Because the issue was not that HGA didn't know what we wanted to do. They issue was that they were refusing to do it.
So having another meeting where we can tell them what we want wasn't going to resolve the problem.
There's a lot to talk about.
What the tops are. With the recall.
Martha, turn out full, oh yes. At Saturday's meeting. On the 20 seventh.
That another costs of the recall are attributable to her. Because she's not charging for her services.
That's simply not true. Every time Martha emails, the designated election official.
I'll hear. We get a distribution. We get that. If the question comes up.
And, and it comes from our, or an issue comes out. The Contacts the district attorney or attorney.
So we get billed by public alliance and we get billed by our jury. Every one of these questions.
Every time they petition one and the petition got disallowed for false statements, The device, the petition went through.
Yeah, we are built again. So the cost so far. That we've incurred are.
Just under $9,000 is what we've actually been billed for. Yeah, I've gotten the bill from public line shop for December.
And of course those costs keep going up. We have a, bid. To conduct the recall election from public office.
And the bid is, for $30,000. Without the impending protest. We know they're showing you their protest.
So once the petitions are filed with the designated election official. That's when parties have 15 days to file a protest.
When that happens, the designated election official sense a hearing of the district court. So those times stop. To the district court, this is the issue.
That's good. The DGO is going to tell us. The HTML. And we don't have any control.
Oh, any of those. The district attorney, our attorney. Does not ask us about any of that.
Because we're the subject of the recall. So she doesn't talk to us about the recall at all.
To the point where we didn't even get information that we actually should have about the process and how it works.
So she's the one deciding. How much research she does. Or what she does to answer those questions from the.
That's good. I think you should open it for questions. Yeah. Let's start ready.
Yeah, I think. Does any other direction have any statements about the lawsuit or the legal fees?
Hello, I know you're out on Zoom. Did you have any comments?
Okay, hearing none, it is time for public comment. Public comment is limited to 5 min. Each resident may speak once on a topic.
Directors may request for allow a reflection if appropriate. And I do want to mention if you have a question that doesn't get answered, it may be that we're not going to respond to that.
You can always go to our HDMD website. Go to contacts and put your question there and we'll be glad to get back to you.
I do want to emphasize that public comment time is not a dialogue with the board. That is not the purpose of public comment.
Great comment. Name and, address. Name and building or, you know, where you let not unit building and area where you may live is always appreciated.
Thank you. Yeah, we're gonna hear from my first CEO. Okay.
I see on Zoom, we'll get to you.
2 I'm also on the HGA board and I just like. And there's everybody might expect the HP board has a different any of the issues that we discussed today and in the past.
We believe there are many misleading statements and in some cases totally inaccurate claims. You do not, you know, would be beneficial to get into a back and forth discussion in this form today.
The HGA board will be open meeting on February ninth. At which time we will be addressing these this views as well as what we feel are additional important aspects of our differences.
The HGA board continues to hold that everyone will look forward. And primary solutions that are for the benefit of the Thank you.
Do we have a joint meeting? We have a joint meeting. You know, she board on February 8.
That'll be in the auditorium also.
Okay, we have somebody up on Zoom. They must be very objective. This says HGMB is worse.
I know that. Go ahead, please.
Well, can you hear me?
Yes, your name and your building number, please. No, I know who it is.
The my concern is over this is that I'm hearing a pompous whim bag.
Can hear you. Let.
Tumble talk. I hear double talk. I hear, almost contradictions in what he's saying.
Basically, I would say pay off your bonds and get rid of HDMD. You cannot have 2 heads run one body.
It is impossible. Impossible. Each board should be odd number of members to break. Ties.
My suggestion is get rid of HDMD, pay off bonds, get rid of HDMD.
And what's your name?
Hey, look. That's a matter of private information. You don't need to know that.
Okay, thank you. Which in my notes is anonymous. Keep.
Okay, just unmuted. I would like to know. If this meeting recorded and how soon will people be able to watch?
I feel like A lot of folks don't get to hear. Both sides and it's difficult for people to make.
A good informed decision without. Being able to Understand what each side is saying and I'm Vivian Peterson building 2 50.
Thank you. Yes, the meetings are recorded. I put them on our website. As soon as I get them from management.
I do need, I need to get with them today. Since I get on my own website.
So, what's your estimate about how soon this recording would be available?
As soon as they send it to me.
Does that happen in a week? Does it happen in a month? What are we looking at?
That I've gotten recordings in a month at least.
Daniel, this is Ellen. If I may, can I answer that?
I can have it on the website after the meeting and when it's done processing I'll forward it to Daniel but I'll also post it on our HTA website.
Okay, good. That's great. And, I just, I don't know if you all know this, regarding your HGMD website.
I am having a lot of trouble.
Getting links to come up. I I'll be able to pull something up and then I'll want to go back to it maybe 10 min later and I get a message that it's not available.
And this is happening. All across your website. And, Maybe you need to look at your.
Your server not being. Up all the time like going up and down. I don't know what's going on there, but I do have trouble and I've spoken to a friend who has the same issue.
Just to let you know. Thank you. Yep.
Thank you. Hello, and Dan, clarifying question. And baby, this might help you too. Vivian mentioned watching the board meeting.
I don't, I just get audio. Is it just my computer or when you go to the link to just get audio of the board meeting.
Thank you.
Hey there, everyone. Evelyn, could you answer?
Yes, that I was wondering if that wasn't a question for me. I'm sorry. Normally I do the audio recording, but I can do both.
We can go ahead and put the. The video as well.
Sometimes the video takes up more space on the on whatever the on the website and when I click in all I can get is the audio so thank you.
Well, and if you can get us some recordings, we can put the video on our website. We don't have any space limitations.
So. We can do that. If we can get, I drop those, flash rise off too, so we could get the, meetings.
So we get caught out that'd be good.
Okay, that'd be fine. Thank you.
Thank you. Thank you.
That Havens.
Yes, Bibhaven's building 2 18. And I would like to comment on a statement you made about security.
And you said we had 9 officers. But we only have 8 officers. And I also would like to comment on Sunday's.
In the clubhouse. I have observed personally, I have observed. That the officers are there for the church service and also for mass on Saturdays.
And I feel that. This is something that needed to be. Express. Thank you.
Thank you.
Concerned resident.
Go ahead, concerned resident.
Unmute yourself, please.
How are you talking to me?
Well, that's Zoom picture here. And if you have a name and building number, that would be nice.
Thank you.
You can't mute me.
No, that's not what we're doing. Right.
That's what you're doing. You've muted me twice already.
We don't do the, sorry. Go ahead.
Not. Yeah, and people know that we can't control the muting. We call on people.
Yeah.
Thank you. I really appreciate. You're letting me unmute. Just for, the minute she said we have 8, I pulled out my operating budget for 2024.
We have 9 full time security and we have 9 and 2023 as well as this year. So.
Yes.
I think we have 9, but, my request is for Evelyn. If she's gonna post the The district zoom.
Can she please tell people where on the Heather Gardens website I just had a heck of a time and Evelyn had to bail me out and help me once again so I appreciate her service but it's you know maybe people will have a little more trouble as much trouble as I did.
So thank you.
Thank you. Evelyn, when we bothered you again, where can they find the recordings?
I put them under the HGMD board.
Okay.
But I told Candace that what may be easier is if I just have the Zoom recording. In a separate folder away from the.
HTA board. So it's easier to spot.
Yes.
So we need a separate folder there. But do they? On HDMD board archives or resource center.
Alright.
It's under the, everything is under the resource. It's always starts with the resource. But we went ahead and revived a for zoom recordings and that included all the recordings at 1 point.
So I'll go ahead and just continue to add them on there.
Well, we need the recording, so we can put them on our website. We're responsible for maintaining those.
Right after the meeting I normally send you a zoom. But I'll be happy to put them on flash drive as well.
Linda, early.
Oh, I'm unmuted. Good afternoon, everybody. Thank you for having 2 meetings a month as necessary just to get information out to the public.
And I know, that I really enjoy watching the video recording. I'm not glued to it like, like a TV show, but if I hear or see or hear somebody that I don't recognize the voice because I attend many of the audio.
Zoom Meetings that at least I have an idea of putting a name in a face together, which really helps me.
I'm really encouraged by so many people being on Zoom many new names that I've not seen in the past and also it looks like the boardroom is. There were quite a few people there.
My concern is I think it's and we're working on this. I know HGA is working on this, but during this.
Time of trying to come up with a compromise. I would really like to see these meetings.
Whether it be HGA or HGMD when we're discussing the current. Atmosphere in our community for us to have access to the Zoom recordings that we are unable to attend.
I know we're working on it. And I know that there's procedures, but I would be hoping that perhaps there's a way to override this particular procedure, but I would be hoping that perhaps there's a way to override this particular procedure so that HGA can have an opportunity to voice their comments and concerns that it can be out to the entire community.
Thank you. Again, and I have huge hopes going forward for HGA.
Thank you. And I guess. And Come on.
Bye.
Actually, Macbeth, on a building 2 24 and I'm also a member of the HGA door.
At the meeting in January, we had asked that we could. A little forward. What I heard today is all of the things going back to, that you can't deal with now.
Those are in the past. We can move forward. And I'd like to see us do that.
I think we are. Making some progress there. So I really hope. That in our next meeting next week on the eighth that we could continue.
That progress. And I think it's doable. We just need to talk to each other.
The other thing just as an aside, Robin. Yes. If you go right down to the office, yeah.
And the winter. You can come in. Around there by way of a key. You don't I don't have a combination to this door. There are one combination here.
Anybody coming in here can just walk in there. And they can, I don't know that soon and no one's ever given me a key or a code or even allowed me to go in.
I asked for copies in the office. And for a committee was told we don't make hobbies for HDMD committees.
So that's been my experience. I know you're talking about not going in the past. And so I appreciate that and I will give it a try.
I think and all I did was just ask the first time and go in and they said, okay, you can go into this.
And your mailboxes there, so you put down your. Thank you. We were told by the way specifically by John Ray that we were to go to the management office to the window and request.
What's in our mailbox that we not to go in, we have to ask for it. So I have to need more currently if I want to get here to get something out of the mailbox.
Okay.
Yeah, I don't know. The joint meeting is February eighth at 3 PM. I'm assuming the auditorium.
And then, mister, you will just, mention the building, the meeting of HDA on the ninth, location TBD, time is one.
And listen to some discussion of contracts. Or contracts that didn't come up was a contract.
The maintenance slot. It's something that came up, because it appeared in one of the petitions that the petition to recall.
And it wasn't in the original petition, but the revised petition. Basically attributed the I guess of that contract for lack of better care.
That to read us, sorry. Went into the, minutes or some past meetings. One person is through that.
I found on eighteenth to nineteenth of September. The budget finance committee and the H. Or through the contract with the contract itself.
Wasn't a purity where in the. A packet, so I've never seen it.
I don't know what happened with the contract, but it's a $35,000 contract.
2 days by those 2. With no notice to the owners because if it didn't appear on any agenda that was added to their agendas, it was added to their agendas, it was added to their agendas on the dates of those meetings.
And I just like to know what the. Status of spending $35,000. Oh, oh order money. I'm repaying the maintenance part.
Thank you. I can probably address that. I'm, I'm on the, And, the, There were 3 bids, 2 of them rejected because they They, didn't follow the procedures.
So there's only one bid that was accepted.
We didn't approve the expenditure. We improve. Which is what was the issue. There's a few particles.
And so. In December, I think it was. We get a motion.
Differentiated. Fill the potholes. Last time I looked, they haven't been filled yet.
Just a quick follow-up thing. Can you explain what Rita Effler's role was and all that?
I mean, I sounds like the entire. It's Jim D. Gord made a decision and not considering something that really did on around.
Is that correct? Absolutely. And I think we're done. Well, yeah.
2 more comments and we'll close our business meeting and we're gonna have answer those questions that deal with.
The recall and what the allegations were from the January 20 seventh meeting so then you have your hand up again
Go ahead, Bev.
Oh, maybe you shouldn't take it down.
Okay, we do have 8 security officers. And one security manager. So we do have the officers.
Oh. One is 9. Yeah, you were saying 8 officers and one manager. Is that correct?
Thank you.
That's correct. Who will? Also be a man and be on duty if an officer is not there at the time or on a emergency call.
There's 9 on the payroll. Okay, so 9 total on the, for that department.
Yeah, it was 9 full time employees and security. I'm sorry, I didn't delineate specifically for you, but thank you for the.
For the correct information. 1 point that I mentioned that the previous joint meeting of both boards was a request.
That any time you have 2 from here and 2 from there and you have a small group meeting. That it please be available.
As a public meeting on zoom because there's so much he said she said we didn't you didn't that's not true yes it is And if those small meetings.
Are available for the people of this community who care very much. What the outcome of this situation is. Let us at least be involved.
So that maybe we can avoid some of the he said, and we can move forward in a positive way.
Thank you.
And
I'm using the resident.
On mute. There you go.
That's gotta be me.
Doing a week ago.
Okay, I'm just filming now. The conversation and I just got it on screen and it says the host will not allow me to unmute myself so somehow or another I came here under a different name so I do have that on video that shows that you muted me.
Now, I do agree with 2 board members there, Robin and then the lead person, I forgive me, I don't understand, don't remember your name.
But I do agree with you on one fact. That the office is giving confusing information. I've been in there twice and I have caught them in lies.
They tell me one thing and another thing happens. I ask one person, I get one answer, I ask a second person, I get a second answer.
A totally different answer. So I guess. More of my problems are not so much with the board. It's sounding it's more like the office The office is giving bogus information.
I get different information from people if I ask the grounds through something I get the same answer every time.
So I think we've got a problem in the office as well. They are rude. I go under calmly.
Thank you.
But I come out pissed because they are rude in there. I get 2 different answers for the same question from 2 different people.
So I understand you not being able to get a key. And whatever other problems you've had with the office.
I do understand that and I'm totally behind you on that.
So I think we got a problem in the office as well. Thank you.
And.
Okay, talking. If you need to, Nice. But I just have a real quick announcement. I know yes, if you haven't tried to navigate the HGMD website to find information.
And we will be meeting this Sunday, January the third at 3 30 to 5 o'clock. In that first meeting, we will be having a presentation by Karen Gold on both of the Heather Garden website so that if you have questions and you can't find information or if there's recommendations, you can make to make those websites better.
That's what this club is going to be for. And that part of this will be to explore how this organization could provide for residents to see current and important on issues.
And it will be a resident involved process.
Thank you. Thank you. At 3 30 PM.
In the auditorium. Parent goal will be there to help us navigate the So please join us.
It will be residents, issues, that are brought to the table.
Thank you.
Did you next? It's already Okay. Nearing a close thing. I'd like the opportunity to Introduce our new general manager.
Thank you. And welcome.
Hello, thank you. Mike, I just wanna say Avengers Monday. I will be kind, respectable, and I would encourage you that you have any questions.
Just ask for me. Not a lot of. How ahead, make an appointment.
I'll get you the schedule. And, be happy to service you whatever you do. And, and what's your name again?
Yeah. Yes. I hear a lot of people complain about the way they're treated by the office staff.
And I would like to write now. That Heather Gardens employees, especially management. Perhaps take some sort of training and dealing with elderly residents.
I get complaints from people that, There's spoken to condescendingly and they're discounted when they have a concern.
So I'd like like to recommend that. Your staff, learn how to deal with the elderly. Thank you.
Can you give us your website? Hmm. You know, your email address, that's what I mean.
And then I'm not taking up too much time so I'll stop right here. ER.
Okay, Yeah.
Meno.com.
Anything else?
First of all, I just wanna welcome Larry. I think that from what I've read, he has an extensive background that will be very, very positive and helpful for Heather Gardens.
And just a side note, is our office manager or she I think that's what you are now, Evelyn, but I just want to say She is absolutely the most outstanding office staff that we have.
She is helpful. She is patient. She is tolerant and she's knowledgeable. Excuse me.
I might try not to, you know, go to her any more often than I have to, but when I, whenever I do, she's always responsive, professional.
And does an excellent job. So I just wanna make sure I recognize her. Thank you.
Thank you. Any other questions? Hmm. Whether it's security, where it's naming this, one, I have to learn it too, Everything then.
And to your point, we'll set those things that never, So, I can assure you we're gonna make best effort to improve our operation.
No, I'm glad you turned up your first name with 1 HI mean, I first saw that in thread.
I thought that was, and Hi, Okay.
Did everybody on Zoom, were you able to hear Larry?
I don't know. Well, I don't know if I should be first. I don't know if I should be first because I wanna change the subject.
You want to talk about whatever should be talked about. Go ahead, continue the conversation and I'll change the subject in a minute.
Okay. I really just had a very short comment. I wanted to emphasize the importance of being at the meeting on February ninth.
That HGA will have. Oh, in the auditorium at one pm. I think a lot of accusations were made today.
I think it's gonna be a good opportunity to talk about once the evidence and what is the proof.
So we can get. More clarification on the issues that have been brought up today. Thanks.
Well, that'd be nice to sell. Okay. Daniel, we're good. We're good.
Thank you. So now I hold on a second. I just had a quick question. You said it's in the auditorium and I heard Mike say he doesn't know yet so it's a paper in the auditorium.
So I guess to respond to one meeting today.
You can listen on the eighth. Yes, it will be on Zoom as well.
Okay, we'll make sure people have the information in the link. Thank you. Was. Did last Saturday's Zoom Meeting get through?
I know people did not. We're not able to get on Zoom last Saturday. I inquired about why and some people could get on some people could not.
I did auto record it on my phone but that's all I have so real as far as I know I don't know if it was even recorded.
We'll look into it. Okay, yes, please. Name and building, please. My name is Pat Nugent.
I'm building 2 21. Thank you. I'm also the secretary of the green team.
The reason I am here is because I just heard So there's a lot of here say all over the place.
Anyway, every year the green team does what we call a shred of for Heather Gardens residents and outside people.
It's our biggest fundraiser to bring paper to have it shredded. It cost $5 for a couple of boxes of paper.
And it's always been held in the Omega building parking lot as far as I know that's where it's always.
I just heard that the HGND board wants to Send out emails to all of the tennis players football players golfers everybody and say please park in the American parking lot so and staff.
Please start in the O. And parking lot so that this parking lot is left for residents.
This year, May fourth is our shred event. We have a big truck that comes. We take up the entire parking area it goes from I'm gonna say we started set.
We don't start treading, but we started like 7 30 in the morning until about 1230 or so in the afternoon.
And it's a little terrifying to think that they're gonna now be a bazillion golfers parked in there.
Can you help the green team? Keep that date of May fourth. Free so that we can still have our event.
Of course. No, and you'd be there before they are except for golfers maybe. Well, yeah.
And we always, we always have to smooth a few feathers with some golfers and we try to leave spaces for them but So the idea that everybody else is going to be parking there kind of has sent ripples through the green team.
Oh my gosh, what are we gonna do? All they had to do is remind us. Yeah, have I reminded you?
Okay. Thank you. Thank you. And we'd like to advertise your event so don't forget to send us stuff.
So we put it on the HTML website. There we are. I'm sorry to see you again there.
Blocking that lot and given a free or you can do that. We do that ourselves but maintenance brings us cones and It's a pretty well oiled machine.
We think so. Perfect. Okay, thank you. Let us know if you don't.
Thank you.
Thank you, so are you ready to end our business?
Dot com Jean, yes. So I have one word. Heather Gardens.
Dot com.
Okay. On the paper. So even during our business meeting. issues that came up at the Saturday's meeting on January 20 seventh.
Daniel will go in the recording since you adjourn. Is that correct or did you?
Okay